Conditions and system for university admission

Students are admitted through the nomination of the Central Office for the Coordination of Universities and Scientific Institutes Admission for Secondary Students (Egyptian and General Secondary from Arab Countries).

Electronic coordination website:

(For non-Egyptian students) the nomination is through the General Administration of International Students at the Ministry of Higher Education For an intermediate diploma, five-year diploma, and three-year diploma (commercial, industrial, agricultural, and hotel management) students will be nominated after passing the equivalency examination organized by the Higher Council of Universities.

Students who have already been dismissed from practical faculties can be admitted to the first external year.  On condition that their grades in secondary school in the year that they got should not be below the minimum grade accepted by the faculty on the year that they got secondary school, and they are (through the Central Transfer Office of the University).

Enrollment System of Faculties

1-After having an examination form from Student Affairs at their faculty, students can have a medical examination in the medical administrations at university.

2-After checking the student's safety, the student pays fees and then goes back to student affairs to register and enroll at the faculty.

3-If you lose the ID, you could go to the Security Administration to make a report of the loss and then go to Student Affairs to make a replacement of the university ID. If the student wants to obtain a certificate of registration, he/she must submit the name of Prof. Dr. Dean of the faculty, determining the targeted authority and the reason.

4-To get a graduation certificate, you must go to the faculty's Graduating Student Affairs after your success in the fourth year, finishing the release procedure and submitting it to the Student Affairs after paying the fees.

Transferring rules and transfer of enrollment between faculties

1-Transfer rules for fresh students who applied to the coordinating office. Transferring starts via the website to reduce alienation within 10% of the percentage of faculty students. Transferring to different faculties requires the minimum total degree accepted by the faculty and meeting the requirements for geographical distribution.

2-For second and third-grade students can transfer from a faculty to its counterpart at the same university or another university with the approval of the Council of both faculties. The student should succeed and then get transferred to a higher grade in the transferred faculty. the student should take the subjects that they didn’t study in the following years before graduating. the subjects that he didn’t study.

3-student enrollment can be transferred from one faculty to a different faculty at the same university or another by a decision of the council of both faculties. A student should have the required conditions and cumulative degree of the faculty at the year he got the secondary degree. A student has the right to obtain a statement of the case from his faculty to submit at the university or institute transferred to.

4-Students with equivalent degrees can be transferred under the same conditions as students with a secondary degree, within the rules issued by the Higher Council of Universities.

Suspending Student Registration Disciplines

1-The faculty Council could suspend the student's registration for two consecutive or separate years if he submitted an acceptable excuse that prevents him from attending. In case of necessity, the University Council may increase the period of suspension by article 69 of the implementing regulation of the University Organization Act.

2-A request for suspension must be accompanied by documents and official papers that confirm his serious condition. Any papers issued by non-official authorities will not be considered.

3-The application for suspension must be submitted at the beginning of the academic year otherwise the application will be refused after the deadline set by the University Council of Education and Students Affairs.

Reasons for ceasing student enrolment:

• Military service recruitment for males.

• Husband's escort for married students and childcare.

• The delayed admission of students to university faculties and the delay in the arrival of international students from their countries due to compelling reasons mentioning them.

• People with chronic psychiatric and neurological illnesses need long-term treatment.

• Summons for military service for a year.

• A student who is under sanction or kept in arrest.

Required paper:

• Documents justifying the enrollment suspension+ Request on behalf of

• Prof. Dr /Faculty Dean.

Opportunities of attending exams

• The first year:  have two chances (new and enroll to repeat).

• The second year: have three chances (new, repeat, and repeat1).

• The third year: have five chances (new, repeat, repeat1, repeat2, and repeat3).

• The fourth year: have five chances (new, repeat, repeat1, repeat2, and repeat3).

• Under Prime Minister's Decision No. 1474 of the year 2015, article 80 of the implementing regulations of the University Organization Act was amended.

• The student can’t remain in the same grade for more than two years. The Faculty Council can let students who have spent two years taking the exam in the courses they failed in the following year from outside. This is inapplicable for students in the preparatory year and the first year for those who do not have a preparatory year.

• The faculty Council can allow the pre-final students and the final-year students with two opportunities to take the exam from outside of five-year study faculties. Second-year students with a preparatory year and third students without a preparatory year are treated as pre-final students.

• If the student does not attend the exam on a compelling excuse, accepted by the faculty council, his absence would not be considered as failing.

• A student who does not attend the exam without an acceptable excuse fails.

Sanctions imposed on the student

University Organization Act No. 49 of 1972 and its implementing regulations

Article 123:

• Students enrolled, affiliated and who are allowed to have an exam from abroad as well as listeners are subjected to the disciplinary system described below.

Article 124:

Any violation of the laws, regulations, and university traditions especially

• acts against the faculty or university system, shall be considered a disciplinary offense.

• Studying prevention, inciting to suspend it, or intentionally refraining from attending lectures, sections, and academic activities that regulate attending them.

• Any act of contrary to honor and dignity, or which violates good conduct and behavior within or outside the university.

• Any breach of the exam system or the disturbance of the exam’s atmosphere and any attempt of cheating or fraud.

• Any destruction or waste of university facilities, equipment, materials, or books.

• Any arrangement or participation of associations within the university without prior authorization from the competent university authorities.

• Distribution of bulletins, issuance of wallpapers of any form in faculties, or collection of signatures without prior authorization from the competent university authorities.

• Sit-in or involvement in demonstrations against public regime and morals.

Article 125:

• If any student commits cheating or attempted fraud, and is caught, the dean or his deputy can drag him out from the exam. He is then denied admission into exams of the rest subjects. He is also considered failed in all subjects, and he shall be brought before the disciplinary board.

• In other cases, the exam is invalidated by a decision of the Disciplinary council or the faculty council so that the degree is invalid if the student had already gotten it before the fraud was detected.

Article 126:

• Disciplinary sanctions are:

• oral or written warning

• official warning

• prevention of certain student services.

• prevention of attendance fixed course for one month at most.

• Dismissal from the faculty for one month at most.

• Prevention of exams in one or more courses.

• student's enrollment at master’s or PH. D degree would be suspended for two months or a semester at most.

• Cancel the student's exam on one or more courses.

• Dismissal from the faculty for the semester at most.

• Prevention of exams in one or more semesters.

• Prevention of enrollment at master's or PH. D degree for a semester or more.

• Dismissal from faculty for more than a semester.

• Full dismissal from the university. The dismissal report must be informed to other universities so that the student couldn’t join or have any exam at any university in Egypt.

Excuse for not having the exam

Medical excuses:

• The Medical Committee of the University’s Medical Administration deals with medical excuses and consults specialists at the University or public Hospitals in case they need to be consulted.

• In the case of psychiatric disease, it should be presented to the specialized medical committee under the supervision of the medical administration.

• Certificates issued by public or central government hospitals or public health institutions are presented to the medical committee. The certificate must include the name of the hospital and the Doctor’s signature attached with the Doctor’s name and specialization.

• A medical certificate issued from abroad must be submitted to the medical committee, In case of approval from the Egyptian Consulate and its doctor. The medical certificates issued by private doctors or private hospitals would be refused.

• A student must submit the excuse of missing the exam before or during an examination or relatively two days from the exam’s end date. Any request submitted after that date would be refused. The excuse will be addressed to the faculty dean and submitted to the faculty archive by hand or sent to the faculty mail with acknowledgment of receipt. Any request submitted otherwise would not be recognized.

• Once the request is received, the faculty student’s affairs administration notifies the student to submit the excuse to the medical administration.

• Medical excuses must be adjudicated, and a medical report must be executed. The faculty’s Student Affairs, system, control, and examination committees must be notified as soon as possible before issuing exam results of sufficient time.

• If the illness occurs during the exam, the student shall be examined, and the report must be written by the doctor appointed by the examination committee and must be accredited by the head of the medical committee.

• In case the student couldn’t go to the medical administration because of the illness, he/she could visit the nearest public governmental or central hospital or public health institution to his/her homeland. The student must stay at the hospital and inform the faculty immediately and submit a hospital certificate signed by the Doctor attached with the Doctor’s name and specialization. The faculty shall transfer the papers to the committee to determine the medical case.

• Repetition of Exam excuses in the same semester is prohibited.

• Patient exam committees can be set up only by the faculty.

• Faculty dean is competent to consider grievances made by decisions of the Medical Committee.

• Medical excuses shouldn’t be more than twice during the academic years. There is another chance allowed by the decision of the Education and Students Affairs Council according to article 80 of the implementing regulations of the University Organization Act, the Council of the University shall be authorized.

Social excuses:

• The student must submit an exam social excuse, an explanation of this excuse accompanied by all official papers indicating the reality of that excuse. Any non-official papers will be refused.

The brochure contains:

- Postgraduate student services since opening registration to show result.

- Guidance on master's/Ph.D theses in terms of registration, modification, reinforcement, cancellation, and grants.

- Services provided by the general administration of scientific and cultural relations.